New Employee Orientation (NEO)

Eligibility (as defined by the Affordable Care Act (ACA) regulations):

• Active employees – Regular employees working 30 or more hours per week; Medical, Dental, and Vision ONLY

Dependent Eligibility: 

Medical, Dental, and Vision benefits are available for your lawful 
dependents as follows: 

• Lawful spouse as defined by Arizona law.
• Children
• Natural or adopted children
• Stepchildren
• Lawfully placed foster children
• Children under the legal guardianship of the employee substantiated by a court order.

Plan Eligibility For Children

Medical/Prescription/Dental/Vision plans/Additional Life Plans-Children through the end of the month of their 26th birthday. 

Effective Date Of Coverage

Insurance coverage begins on the first day of the month following 30 days of employment. Benefit premiums are paid one month in advance and deductions will likely start on your first paycheck.

New Hire

You must complete enrollment process in ESS once you have been contacted by your HR Technician. You must submit the appropriate documents to substantiate eligibility to the Plan Administrator within 31 days of hire. An employee who presents a decree ordering benefits may not add or keep the dependent on the plans if the  dependent does not meet the definition of dependent.

Annual Open Enrollment

Changes may be made to your Benefit Plans during Open Enrollment each spring. The changes made during Open Enrollment will be effective on July 1st; premiums are taken one month in advance.

Qualifying Event

Changes may be made to your Benefit Plans due to a Qualifying Event. Qualifying Events are considered a change in status which can include but are not limited to; marriage/legal separation/divorce, birth or adoption of a child, and/or loss of other coverage. You have 31 days after the date of event to notify HR and make enrollment changes.

Summary Of Benefits and Coverages

Examples of plan coverages and comparisons can be accessed online on the Mohave County HR page

Glossary of Medical Terms
To help you better understand the terminology being used, please refer to the Mohave County HR page for a glossary of Medical terms. 

Medical: Meritain Health/Blue Cross Blue Shield of AZ & Aetna

Mohave County Employee Benefit Trust (MCEBT) has two medical plan options: 

• Traditional – Exclusive Provider Organization (EPO)
• High Deductive Health Plan (HDHP)

Both plans utilize Blue Cross Blue Shield of Arizona for coverage Choice POS II network for out of Arizona coverage.

Create a member portal by logging in to www.mymeritain.com. Have your Group ID number available for your initial log-in. 

Out of Network claims will not be processed. Only Emergency Medical situations may be considered. 

Traditional – Exclusive Provider Organization (EPO)

All services received in Arizona must be rendered by a Blue Cross Blue Shield of Arizona network provider. All services received outside of Arizona must be rendered by an Aetna Choice POS II network provider. Benefits for services performed outside of the Blue Cross Blue Shield of Arizona or the Aetna Choice POS II network will not be available (except in the case of an Emergency Medical Condition).  You must pay for a certain portion of the cost of Covered Expenses under the Plan, including (as applicable) any Copay, Deductible, and Coinsurance percentage that is not paid by the Plan, up to the Out-of Pocket Maximum set by the Plan. There is a $1,200 Calendar Year Deductible per Covered person. Some services have a copay, and some are covered 80% after the deductible is met. There is a $6,300 Out of Pocket maximum per person and a $12,700 Out-of-Pocket maximum per family, per year.

High Deductible Health Plan (HDHP)

All services received in Arizona must be rendered by a Blue Cross Blue Shield of Arizona network provider. All services received outside of Arizona must be rendered by an Aetna Choice POS II network provider. Benefits for services performed outside of the Blue Cross Blue Shield of Arizona or the Aetna Choice POS II network will not be available (except in the case of an Emergency Medical Condition). On the HDHP Plan the Out-of-Pocket Maximum is the same as the Deductible. $3,250 Deductible/Out-of-Pocket for Single coverage and $6,500 Deductible/Out-of-Pocket for Family coverage. This is the maximum amount you and/or all your family members will pay for eligible expenses incurred during a Calendar Year before the percentage payable under the Plan increases to 100%.

Employees electing the High Deductible Health Plan are eligible to have a Health Savings Account (HSA).

Please note that not all Covered Expenses are eligible to accumulate  toward your Deductible/Out-of-Pocket Maximum. The Plan will not reimburse any expense that is not an eligible expense. In addition, a Covered Person must pay any expenses that are in excess of the Usual and Customary Charges for Non-Participating providers. This could result in the Covered Person having to pay a significant portion of the claim. None of these amounts will accumulate toward 
the Covered person’s Out-of-Pocket Maximum.

Plan Comparison - Examples

Emergency Care

Office Visit

Switching between Medical Plans

Open Enrollment is the time of year set aside for Covered Employees to review their benefit options and make changes. If you elect to  switch coverage between the EPO and High Deductible medical plans, here are some items you should consider: 

• Per IRS regulations you will receive no credit for any Deductible or Out-of-Pocket amounts that you have paid this Plan year under the Plan you elected.
• Since this is a midyear election, the full Deductible will begin again each January. Deductible and Out-of-Pocket amounts run on a calendar year January to December. There is no out-of network medical coverage It is your responsibility, as a medical member, to verify and confirm that your provider is in the Blue Cross Blue Shield of Arizona network www.azblue.com/CHSnetwork 800-232-2345 or the Aetna Choice POS II network www.aetna.com/docfind/custom/mymeritain (866)300-8449.

Prescription Benefits

Both Plans require pharmacies dispense Generic Drugs when available unless the Physician specifically prescribes a Preferred or Non-Preferred Drug and marks the script “Dispense as Written”(DAW). Should a Covered Person choose a Preferred or Non-Preferred Drug rather than the Generic equivalent when the Physician allowed a Generic Drug to be dispensed, the Covered Person will be responsible for the cost difference between the Generic and Preferred or Non-
Preferred Drug. The cost difference is not covered by the Plan and will not accumulate toward your Out-of-Pocket Maximum.

• EPO Prescription Copays are combined with the Calendar year Out-of-Pocket Maximum. There is no coverage under the Plan for Prescription Drugs obtained from a Non-Participating Pharmacy.
• HDHP Prescription Drug Deductible and Prescription Drug Calendar Year Out-of-Pocket Maximum are combined with major medical Deductible and Out-of-Pocket Maximum. There is no coverage under the Plan for Prescription Drugs obtained from a Non-Participating Pharmacy. 

Find additional information about your prescription drug plan online at: 
www.Navitus.com/members where you can: 

• Find a pharmacy
• File a claim
• Access your member portal
• Customer care is available 24 hours a day, 7 days a week at 866-270-3877

Prescription Benefit Program: Navitus Health Solutions
Create a member portal by logging on to www.Navitus.com > 
members>member login

Health Services:
Teledoc is a healthcare option available for phone, video, or the app, 24 hours a day, 7 days a week, for everyday care in non-emergent medical conditions such as: 

• Flu
• Allergies
• Rashes
• Bronchitis
• Sinus Infection
• Urinary/Bladder Infections 

Behavioral Health:
Teledoc also offers outpatient counseling services for common issues such as: 

• Stress
• Anxiety
• Depression
• Substance Abuse
• Family Difficulties

Three (3) easy ways to enroll

• Online: visit www.Teledoc.com or wwwMyDrConsult.com and click Log In/Register
• Mobile App: To download the app, visit the App Store, Google 
  Play, or www.Teledoc.com/mobileapp. Once it is downloaded to your device, click on Activate Account.
• Call: (800) 835-2362 and a Customer Service Rep will help you register. 

Teledoc physicians will not prescribe narcotics.

Emotional wellbeing and work-life balance resources to keep you at your best SupportLinc offers expert guidance to help you and your family address and resolve everyday issues.

In-the-moment support. Reach a licensed clinician by phone 24/7/365 for immediate assistance.

Financial expertise. Consultation and planning with a financial counselor.

Legal consultation. By phone or in person with a local attorney.

Confidentiality. Strict confidentiality standards ensure no one will know you have accessed the program without your written permission except as required bylaw.

Short-term counseling. Access up to six (6) no-cost counseling sessions, in-person or via video, to resolve stress, depression, anxiety, work-related pressures, relationship issues or substance abuse.

Convenience resources. Referrals for child and elder care, home repair, housing needs, education, pet care and so much more.

Your web portal and mobile app

• The one-stop shop lor program services.Information and more.
• Discover on demand trainingto boost wellbeing and life balance.
• Find search engines, financial calculators and career resources.
• Explore thousands of articles, tip sheets, self assessmentsand videos.

Convenient, on-the-go support

• Textcoach. Personalized coaching with a licensed counselor on mobile or desktop.
• Anlmo. Self-guided resources to improve focus, wellbeing and emotional fitness.
• Virtual Support Connect. Moderated group support sessions on an anonymous, chat- based platform

Start with Navigator
Take the guesswork out of your emotional fitness! Visit your web portal or mobile app tocomplete the short Mental Health Navigator survey. You'll immediately receive personalized guidance to access support and resources.

1-888-881-5462 

supportlinc.com - group code: mcebt

Mohave County offers you an opportunity to participate in two FSA programs: A Healthcare FSA and a Dependent Care FSA. An FSA is a 
tax effective, money-saving option that will help you pay for qualified medical, dental, and vision care expenses (i.e.: copay, deductible, 
coinsurance and some over the counter items) in addition to dependent care services for eligible children or adults who are unable to care for themselves necessary to enable you to work. There is an FSA guide with FAQ’s available to you on the Mohave County HR Page in the Benefits section.

The annual amount you elect for healthcare cost is available to you at the beginning of the plan year.

The amount available for reimbursement for dependent care is limited to the balance in your account.

When you enroll in an FSA, you designate in advance the amount of money you wish to have deducted from your salary over 26 pay 
periods and deposited into your FSA over the length of a year. To do this, you must estimate in advance the annual costs you want your 
FSA to cover. If you underestimate, you will deplete your FSA before the end of the year; if you overestimate and there is money left in your 
FSA at the end of the year, you will unfortunately forfeit this money. The IRS’s rule of thumb is “use if or lose it”. 

IRS Tax Publication 502 outlines the medical and dental expense eligible for reimbursement. Please refer to https://www.irs.gov to find 
publication 502.

IRS regulations do not allow you to stop, start, or change your contributions at any time during the plan year UNLESS you experience a qualified change in status, such as a change in marital status, number of dependents, or employment status. Flexible Spending Accounts may be paired with HDHP or the Traditional EP. Individuals with an HSA do not qualify to enroll for an FSA. Open Enrollment is based on the calendar year, January through December.

Eligible Health Care Expenses - FSA
2024 - Maximum amount $3,200 ($123.08/pay period)

Eligible Dependent Care Cost - DC
2024 - Maximum amount $2,500 ($96.15/pay period)

If filing taxes jointly - FSA
2023 - Maximum amount $5,000 ($192.31/pay period)

An HSA, or Health Savings Account, is a unique tax-advantaged account that can be used to pay for current or future healthcare expenses. When combined with a high-deductible health plan (HDHP), it offers savings and tax advantages that a traditional plan can’t duplicate.

Contributions for the HSA are made into the account by the individual over 24 pay periods and are limited to a maximum amount each year. For calendar year, 2024, the annual limitation on deductions for an individual is $4,150 and for an individual with family coverage under the High Deductible Health plan is $8,300. Contribution minimum is $10.00 per pay period. Additionally, anyone over the age of 55 can contribute an additional $1,000 annual catch-up contribution. The main requirement for opening an HSA is having a high-deductible health plan (HDHP) that meets IRS guidelines for the annual deductible and out-of-pocket maximum. HSA funds roll over annually. 

To be an eligible individual and qualify for an HSA, the following requirements must also be met: 
You: 

• Are not covered by any other non-HDHP health plan, such as a spouse’s plan, that provides any benefits covered by your HDHP 
  plan
• Are not enrolled in Medicare.
• Do not receive health benefits under TRICARE.
• Have not received Veterans Administration (VA) benefits within the past three (3) months.
• Cannot be claimed as a dependent on another person’s tax return.
• Are not covered by a general-purpose health care flexible spending account (FSA) or health reimbursement account (HRA). Alternate plan designs (limited purpose) may be permitted.

A monthly maintenance fee of $1.75 is charged to the employee’s accounts, this monthly fee is waived if employee’s account has an average daily balance over $3,000. 

Mohave County has two Dental plan options:

• Ameritas Dental – Low Option (does not include Orthodontia)
• Ameritas Dental- High Option (does include Orthodontia)

In your secure online member account, you have 24/7 access to: 

• your personalized ID card; print it or save it to your smartphone
• claim status and a breakdown of how benefits were calculated and payments processed
• plan details including maximum benefit and deductible amounts, and your remaining benefits
• the average cost for in- or out-of-network procedures based on ZIP code with the Dental Cost Estimator

Register for your secure member account at: ameritas.com
The one-time set up is quick and easy: 

• Go to ameritas.com
• Sign in to your Customer (Member) Account under the Dental/Vision/Hearing dropdown
• On the Login page select “Register Now”
• Complete the New User Registration form

Using online services helps to minimize your risk of identity theft, protect your privacy, and get your benefit information faster.

Vision insurance is available to regular employees working at least 30 hours per week through two different plans. Plan 1: EyeMed ViewPointe or Plan 2: VSP Focus with the Ameritus Group. 

You are covered for: 

• Eye Examination: Once every 12 months
• Lenses or Contact Lenses: Once every 12 months
• Frames: Once every 12 months

Plan 1: EyeMed ViewPointe

Plan 2: VSP Focus

Short Term Disability Insurance

Short Term Disability (STD) is an employer paid benefit provided through Ochs, Inc. to all regular full-time employees working 30 hours or more per week. Elected officials are excluded. 

Short Term Disability is intended to cover disabilities of short duration and has a 30-day unpaid waiting period to qualify. Disability does not have to be work related. Short Term Disability insurance covers 60% of weekly wages up to a maximum of $2,200 per week. Mohave County allows employees to use PTO, if available, to make the employee’s paycheck “whole”. Short Term Disability pays for a maximum of 180 days including the 30-day unpaid waiting period. See plan document or contact Human Resources for specific coverage rules and details.

Long Term Disablilty for ASRS Members

Active members making contributions to the Arizona State Retirement System are also part of the ASRS Long Term Disability Income Program, funded by a separate contribution rate from the ASRS Defined Benefit Plan. The LTD plan provides you with a monthly benefit designed to partially replace income lost during periods of total disability resulting from a covered injury, sickness, or pregnancy.

For more information contact Human Resources or go online to www.azasrs.gov/long-term-disability for the LTD Employee Guide. 

The MCEBT Mohave in Motion Wellness Program focuses on Early Detection, Lifestyle Modification, and Disease Management. The Federal Government mandates 100% coverage of listed preventative services. A list of these services can be found at www.healthcare.gov under the prevention and wellness section. 
Below are some of the screenings and wellness offerings you can expect to see onsite: 

• Health Risk Assessments
• Healthy Heart Blood Draw
• Skin Cancer Screenings
• Cardiac & Organ Screenings
• Mammography Screenings
• Prostate Screenings
• Flu, Pneumonia, and Shingles Vaccinations

Wellness Committee Ambassadors needed! If you are passionate about health and wellness, please contact your department head or the HR Benefits manager to join our team.

Mohave County offers free (employer-paid) identity theft protection under UltraSecure ID to all eligible employees through Identity Force.

You must elect to have this coverage and activate your portal within sixty (60) days.

You also have the opportunity to upgrade to UltraSecure ID Family to elect household coverage, UltraSecure Premium which includes additional features, or to UltraSecure Premium Family to cover parents/grandparents/in-laws.

Liisting of the Plan Features

Basic Life Insurance

Mohave County offers Basic Life & AD&D benefits through Ochs, Inc. at no cost to you providing you meet the work and member definitions as defined in the Life Insurance Policy.

Basic life Insurance: $50,000

If your insurance under the Group Policy ends because your employment with Mohave County terminates, you may be eligible to buy portable group insurance. 

Ochs, Inc. Life Insurance

Mohave County makes available to its employees voluntary Additional Life Insurance through Ochs, Inc. Insurance. Payroll deductions for this voluntary benefit are available. Coverage is available as follows: 

• Employee: Coverage is available in increments of $10,000 up to a maximum of $300,000.
• Spouse: Coverage is available in increments of $10,000 up to a maximum of $50,000, but not to exceed 100% of the Employee’s coverage amount.
• Child: You may elect life insurance for your eligible children up to age 26 in the amount of $10,000 or $20,000.
• This plan offers a onetime guaranteed issue during initial enrollment (within 31 days of hire) of $300,000 for the employee and $50,000 for the spouse.
• The coverage amount for the spouse cannot exceed the amount for the employee, including basic life insurance.
• All late applications, request for coverage increases and reinstatements are subject to medical underwriting approval. If you are a late applicant, you will have to complete the Evidence of Insurability (EOI) for any volume amount requested.

It is YOUR responsibility to notify Human Resources if you have any changes to eligibility including dependent children who become ineligible for coverage due to their age, spouses, former spouses, etc. 

REMEMBER TO UPDATE YOUR BENEFICIARIES AFTER ANY MAJOR LIFE CHANGE!!!

Accidental Death and Dismemberment (AD&D) Insurance

Mohave County offers AD&D Insurance through Ochs, Inc. Insurance. More information can be obtained on the Human Resources page of the Mohave County website in the Benefits section.

AETNA

• accident plan
• critical illness plan
• hospital indemnity plan
• AETNA options on our Benefits page

Supplemental Retirement Options

• Mission Square
• Nationwide

AETNA Accident Plan
The AETNA Accident Plan pays benefits when you get treatment for an accidental injury. The plan pays for a long list of covered minor and serious injuries, and the benefits can be used to help pay out-of-pocket medical costs or personal expenses.

AETNA Critical Illness Plan
The AETNA Critical Illness Plan pays benefits when a doctor diagnoses you with a covered serious illness or condition, like heart 
attack, stroke, cancer, and more, and the benefits can be used to help pay out-of-pocket medical costs or personal expenses.

AETNA Hospital Indemnity Plan
The AETNA Hospital Indemnity Plan pays benefits when you have a planned, or unplanned, hospital stay for an illness, surgery, or having a baby. The plan pays a lump sum benefit for admission and a daily benefit for a covered hospital stay, and the benefits can be used to help pay out-of-pocket medical costs or personal expenses. 

A beneficiary is REQUIRED for each AETNA plan

These plans do NOT count as Minimum Essential Coverage under the Affordable Care Act. It is a supplement to health insurance and is not a substitute for major medical coverage.

Mohave County employees may choose to participate in approved voluntary Deferred Compensation Plans intended as supplements to your current Mohave County retirement plan: 

• Mission Square Retirement (formerly known as ICMA-RC) Pre-tax contributions you make reduce your taxable income 
  for the year. These contributions and all associated earning are then not subject to tax until you withdraw them. You also may be able to make after-tax Roth contributions with allow for potentially tax-free earnings. For 2024, you can contribute up to $23,000. Employees aged 50 or older may contribute up to $30,500. Employees taking advantage of the special pre-retirement catch-up may be eligible to contribute up to double the normal limit, or a total of $45,000.
• Nationwide Retirement Solutions A type of nonqualified, tax advantaged deferred-compensation retirement plan that is available for governmental and certain nongovernmental employers in the United States. Plans allow employees of 
  sponsoring organizations to defer income taxation on retirement savings into future years. The 2024 tax year allows for contributions up to $23,000 under age 50. Age 50 plus, $30,500 annually.

Mohave County participates in four (4) retirement systems, based on your classification, and offers a full company match. Retirement contributions are mandatory; you cannot opt out:

• Arizona State Retirement System (ASRS): https://www.azasrs.gov/
• Current contribution rate as of July 1, 2024, is 12.27%
• Correction Officers Retirement Plan (CORP): www.psprs.com/corrections-officer/member-benefits
• Employees in Adult Detention. Members have 90 days to elect their contribution rate.
  • You can designate between 5%-40% contribution (7% is the default if you don’t make an election within the 90-day 
    timeframe).
• (AOC-CORP) Juvenile Detention and Adult Probation (Superior Court)
• Public Safety Personnel Retirement Savings (PSPRS)

Pre-Tax Deduction Plan
Section 125 is part of the Internal Revenue Code that allows employees to convert a taxable cash benefit (salary) into non-taxable 
benefits. Under a Section 125 program, or Cafeteria/Flexible Benefit Plan, you may choose to pay qualified benefit premiums before any taxes are deducted from your paycheck. By choosing benefit plans in the pre-tax option, you can save money. 

Here’s an example of how it works:

County Gyms

Mohave County has three (3) gyms for County employees use, free of charge: 

• Bullhead City: Superior Court/Probation Department building – 967 Hancock Rd, Suite 25
• Kingman: Administrative Building – 700 W. Beale St.
• Kingman: Development Services Building – 3250 E. Kino Dr

The Fitness Center form needs to be completed and submitted to HR for access/use. Only the employee and their spouse can use the fitness centers; no children are allowed

Provider Directory

The Provider Directory lists the benefit providers Mohave County utilizes with their phone numbers and websites to assist with finding 
more information or answering your questions. The directory is available to you on the Human Resources page at: www.Mohave.gov 
under Benefits, or you can contact Human Resources for a printed copy.

These materials were created to help you understand the benefits available to you. This is not a Summary Plan Description and is not intended to replace the benefit summaries or schedule of benefits contained within the Plan. If any provision of these material is inconsistent with the language of the Plan, the language of the Plan will govern.

Mohave County Employer Provided Benefits

Livongo:

• Whole Person
• Diabetes Prevention/Management
• Hypertension Management

Hinge Health:

• Personalized care related to musculoskeletal health

www.mohave.gov > Human Resources, Benefits, Employee Wellness Program

The Mohave County Employee Self Service (ESS) is an online portal which allows County employees to access their personal information from anywhere. ESS allows you to view your benefit choices, demographic and payroll information such as paycheck, federal and state withholding, and PTO information. You can use ESS to update your personal information, tax withholding selections, make elections during our annual open enrollment and enter and track your hours worked for bi-weekly payroll processing.

Logging into ESS

Use the following link: https://munisweb.mohavecounty.us/ess/default.aspx or access it via the County website: www.Mohave.gov and click on the link to ESS. 

1. Once in ESS, click "Log in":

Username is your employee ID number; the initial password is the last four (4) digits of your social security number. You will be prompted to change your password after your first initial log in.

2. Your screen will look like this:

3. Click on any of the options to the left of the screen to explore your information, view your paychecks, make demographic updates, etc.

ESS is only accessible for up to ONE YEAR after separating for County service.

Employee Self Service (ESS) Time Entry

ESS Time Entry is your digital timecard, used to enter and track hours worked for bi-weekly payroll processing.
You WILL NOT have access to Time Entry until your second week of work with the County due to the time it takes to 
process new hire paperwork. 

On the County website, under the Employees link, in the Policies and Procedures tab, there are resources related to ESS Time Entry. 

Those resources include lists of Pay Types and their respective policies, best practice recommendations for employee & supervisors, PowerPoint training slides, and a brief description of Payroll’s procedures for processing bi-weekly payroll.

Any additional questions or concerns can be routed to the Payroll Department via email at Payroll@mohave.gov.

HIV Testing

Rapid results in 20 minutes.
• Totally confidential.
• Can be scheduled on your lunchbreak.
• Available at the County Nursing Departments in LHC, BHC, and Kingman. 
• Everyone should gel tested at least once.
• It’s FREE!

To schedule your free, confidential HIV screening: Call or Text 928-260-6757

Employee Rights Under The Family And Medical Leave Act
THE UNITED STATES DEPARTMENT OF LABOR WAGE AND HOUR DIVISION

Visit the Department of Labor website for more informatoin

COBRA (Consolidated Omnibus Budget Reconciliation Act)
Vist the Department of Labor's COBRA's page for more information

Fair Wages and Halthy Families Act
Exceptions:
The Fair Wages and Healthy Families Act (the “Act”) does not apply to any person who is employed by a parent or a sibling: any person who is employed performing babysitting services in the employer’s home on a casual basis; or any person employed by the State of Arizona or the United States government

Entitlement and Amount:
Beginning July 1, 2017, employees are entitled to earned paid sick time and accrue a minimum of one hour of earned paid sick time for every 30 hours worked, subject to the following limitations-
• Employees whose employers have less than 15 employees may only
accrue or use 24 hours of earned paid sick time per year.
• Employees whose employers have 15 or more employees may only
accrue or use 40 hours of earned paid sick time per year. 
Employers are permitted to select higher accrual and use limits.

Terms of Use:
Earned paid sick time may be used for the following purposes: (1) medical care or mental or physical illness, injury, or health condition; or (2) a public health emergency, and (3) absence due to domestic violence, sexual violence, abuse, or stalking. Employees may use earned paid sick time for themselves or for family members. See Arizona Revised Statutes § 23-373 for more information.

Retaliation & Discrimnation Prohibited:
Employers are prohibited from discriminating against or subjecting any person to retaliation for: (1) asserting any claim or right under the Act. including requesting or using earned paid sick time; (2) assisting any person in doing so; or (3) informing any person of then’ rights under the Act.

Enforcement:
Each employee has the right to file a complaint with the Industrial 
Commission's Labor Department alleging that an employer has violated the Act. Certain time limits apply. A civil action may also be filed as provided in the Act. Violations of the Act may result in penalties.

Information:
For additional information regarding the Act, you may refer to the Industrial Commission's website at www.azica.gov or contact the Industrial Commission’s Labor Department: 800 W. Washington, Phoenix, Arizona 85007-2022; (602) 542-4515.

IT HELPDESK WEBSITE:

http://support.mohave.gov

IT HELPDESK E-MAIL:

Help Desk or support@mohavecountyus.zendesk.com

IT HELPDESK PHONE:

Internal: 4357 (HELP) - External: 928-753-0740 Monday thru Friday 7a to 5p, except 
holidays

ACCESSING WEBMAIL:

https://www.mohave.gov/ then select on E-Mail link at the bottom of

the page

ACCESSING E-MAIL QUARANTINE and E-MAIL ARCHIVE: 
https://www.mohave.gov/click select employees link at the bottom of the page. Select E-Mail Quarantine or IPRO Archive (E-Mail Archive)

ACCESSING PAYSTUBS AND OTHER EMPLOYEE INFO: https://www.mohave.gov/ select ESS link at bottom of the page. Log into ESS with employee number.

COUNTY WIFI: MOHCNTY
Available 24 hours. Requires County login or authorized County device. No personal devices allowed. No hotspots allowed. Monitored system.

PUBLIC WIFI: MOHAVE PUBLIC
Available M-F 6a-7p. No hotspots allowed. This is open wifi for personal devices. Monitored system. Not at all locations.

COUNTY PASSWORD POLICY:
16 Characters required to change once a year

Definition:

• Ethics is defined by moral principles that govern a person’s behavior or the conducting of an activity.
• Ethics drives our attitudes, the way we do business and how  we treat people.
• Ethics seeks to resolve questions of human morality by defining concepts such as good and evil, right and wrong, virtue and vice, justice and crime.

Per Mohave County Personnel Policy and Procedures, Section D, Code of Ethics, Employees are to maintain a high standard of honesty, integrity, and impartiality for the proper and efficient conduct of County business.

Mohave County Personnel Policy and Procedures, Section 4.5 Employee Conduct governs:

• Expected professional conduct and behavior
• Violent behavior or threats are prohibited!
• ZERO tolerance for workplace violence
• Employees must comply with County rules and procedures. 

Mohave County Code of Ethics

Diversity In The Workplace

• Obvious differences: race, gender, physical appearance, age, education, cultural & socioeconomic background, physical abilities, etc. 
• Unobvious differences: religion, mental disabilities, values, sexual orientation, personal habits, etc.

Why Accept Diversity?

• Great ideas and collaboration, creates pride and a sense of belonging
• Fosters productivity, competitiveness, loyalty, morale
• Dispels negative stereotypes
• Prevents discrimination and/or harassment

Understanding Diversity In The Workplace

• Agencies retain workers and improve customer service
• Acknowledges employee’s strengths and potential
• Allows employees to be themselves, easier work relations and communication
• Improves customer service

Workplace Discrimination

To “discriminate” against someone means to treat that person differently, or less favorably, for some 
reason. 

According to the Equal Employment Opportunity Commission (EEOC), employment discrimination 
because of your race, color, religion, sex (including pregnancy, gender identity, and sexual orientation), 
national origin, disability, age (40 or older), or genetic information is PROHIBITED. 

Workplace Harassment

Workplace harassment is the belittling or threatening behavior directed at an individual worker or a group of workers. 

Two basic types of unlawful harassment:

1. Quid Pro Quo – “This for That”
   • Examples: Supervisor who fired or denied promotion to a subordinate for refusing to be sexually 
     involved
2. Hostile work environment harassment
   • Examples: Telling off-color jokes concerning race, sex, disability, or other protected basis.
   • Displaying sexually suggestive or racially insensitive pictures. 
   • Using demeaning or inappropriate terms or titles. 
   • Using indecent gestures or crude language.

Sexual Harrasment

It is unlawful to harass a person because of that person’s sex. Harassment can include “sexual  harassment” or unwelcome sexual advances, request for sexual favors, and other verbal or physical harassment of a sexual nature. Per Personnel Policy and Procedure 4.33, you have a duty to report harassment of ANY nature. If you are witness to or subjected to harassment, contact your chain of command or Human Resources immediately.

Reporting Discrimination/Harassment/Retaliation

If you feel discriminated against or harassed:

• Document, document, document
• Take concerns to your supervisor/chain of command/Human Resources
• Follow the grievance/complaint process as outlined in the Personnel Policies and Procedures 4.34, Procedure

Per Personnel Policy and Procedures 4.35, Confidentiality of Complaints: 

• Reports and complaints shall be treated as confidential to the extent that confidentiality does not interfere with the County’s legal obligations.

Retaliation is prohibited!!

Per Mohave County Personnel Policy and Procedures Section 1.1 EEO and Section 4.32 Harassment, Mohave County is committed to providing all employees with a harassment free work environment. Failure to adhere to the County policy violates Section 4.36 of County policy. Anyone who violates this policy is subject to disciplinary action up to and including dismissal.

Harassment Scenarios:

1. Jenny wears a miniskirt to work. Is she inviting harassment?
   • No – Jenny has a right to wear what she’s comfortable in as long as her attire doesn’t violate Department or County policy. 
2. Mike has a swimsuit calendar in his work area. Is this harassment?
   • Initially No but can be Yes: Mike is able to have it in his work area as long as no one has informed him they are uncomfortable with it or have asked him to take it down. If he doesn’t take it down, that could be harassment.
3. Kenya asks Jonathan out on a date. Is this sexual harassment?
   • No, it is not for a single isolated incident. It becomes harassment if Kenya refuses to take no for an answer and becomes persistent with her actions.
4.  Amar, who is Sikh, wears a turban as required by his religion. His supervisor tells him that his turban makes his co-workers “uncomfortable” and asks him to remove it. The supervisor also says the employees are not allowed to wears hats or other head coverings at work. What should Amar do? 
   • Amar should explain to his supervisor that he wears his turban as part of his religious beliefs.Amar should ask his supervisor to make an accommodation to the “no hats” rule so that he can wear his turban. 
   • Per the EEOC, Amar’s employer can’t prohibit him from wearing his turban at work just because it makes his co-workers uncomfortable. His employer must allow him to wear his turban as an accommodation for his religious beliefs.

Per Mohave County Personnel Policy and Procedures Section 5.4, there is a NO tolerance policy regarding the use, possession, manufacture, sale, presence in the body (with the exception of medical marijuana), distribution of drugs and alcohol, or in the possession of drug paraphernalia, while on the job. 

Employee's Responsibility

• Not report to work impaired 
• Not possess, manufacture, use, consume, transfer, display, transport, sell, cultivate, or have any detectable/measurable presence of any controlled substance, including marijuana in an official capacity or while operating any vehicle for County business.
• Not dispense or distribute drugs or alcohol.
• Submit immediately to reasonable requests for alcohol/drug testing.
• Notify their supervisor if taking any over the counter or prescribed medications which may interfere with the safe performance of duties.
• Provide a current valid prescription for any drug or medication identified when a drug screen analysis is positive.
• Report upon committing or learning another employee has committed a violation to their supervisor or other management personnel.
• In accordance with the FEDERAL DRUG FREE WORKPLACE ACT OF 1988, submit a written report related to illegal drug activity and any employee who receives a citation or who is arrested for illegal drug and/or alcohol related activity shall notify their immediate supervisor in writing within one (1) business day.

Mohave County Drug Free Workplace Policy, Section 5.4

Controlled Substances Use

• Employees who take over the counter or prescribed medications are responsible for being aware of any effect the medication may have on the performance of their duties.
• Controlled substances testing: No employee shall report for duty, remain on duty, or perform work assignments if the employee tests positive for controlled substances with the exception noted above for medical marijuana users. 

Suspicious Signs/Behavior To Watch Out For

• Slurred speech, dilated pupils, alcohol on breath, physical/verbal altercations, possession, workplace accidents, or any behavior that is outside the “normal”.

Per Mohave County Personnel Policy and Procedures Section 5.3 and in accordance with Arizona Revised Statutes (A.R.S.) § 36-601.0, use of tobacco products is not permitted within the County facilities, on Mohave County property, or in a County vehicle at any time. 

The following products are restricted smoke and tobacco products:

• Cigarettes
• E-Cigarettes
• Vapor Cigarettes
• Cigars
• Pipe Tobacco
• Chewing Tobacco

Per Mohave County Personnel Policy and Procedures 4.2 if a County employee becomes aware he/she or a relative has a “substantial interest” in a particular County contract, purchase, or decision of Mohave County, the employee must make that interest know in the County’s official records and must refrain form any participation in an official capacity. 

• New Submission (mohave.gov) Complete a Conflict of Interest Statement 
  Form.
• Refrain from voting or participating in the employee’s official capacity in any manner in the dealings of the contract, sale, purchase, service, or decision.

Outside Employment

Per Mohave County Personnel Policy and Procedures Section 1.200 Outside Employment, an employee of Mohave County shall not engage in outside employment that impairs the employee’s capacity to perform the County service duties and responsibilities in an acceptable manner.

Internal Mohave County website for employees: www.mohave.gov

Human Resources webpage; click ‘Government’, then ‘Human Resources’

You can find a vast expanse of information such as Benefits, Mohave in Motion Wellness Program, and the Personnel Policies and Procedures:

The Mohave County Employee Self Service (ESS) is an online portal which allows County employees to access their personal information from anywhere. ESS allows you to view your benefit choices, demographic and payroll information such as paycheck, federal and state withholding, and PTO information. You can use ESS to update your personal information, tax withholding selections, make elections during our annual open enrollment and enter and track your hours worked for bi-weekly payroll processing.

Logging into ESS

Use the following link: https://munisweb.mohavecounty.us/ess/default.aspx or access it via the County website: www.Mohave.gov and click on the link to ESS. 

1. Once in ESS, click "Log in":

Username is your employee ID number; the initial password is the last four (4) digits of your social security number. You will be prompted to change your password after your first initial log in.

2. Your screen will look like this:

3. Click on any of the options to the left of the screen to explore your information, view your paychecks, make demographic updates, etc.

ESS is only accessible for up to ONE YEAR after separating for County service.

Employee Self Service (ESS) Time Entry

ESS Time Entry is your digital timecard, used to enter and track hours worked for bi-weekly payroll processing.
You WILL NOT have access to Time Entry until your second week of work with the County due to the time it takes to 
process new hire paperwork. 

On the County website, under the Employees link, in the Policies and Procedures tab, there are resources related to ESS Time Entry. 

Those resources include lists of Pay Types and their respective policies, best practice recommendations for employee & supervisors, PowerPoint training slides, and a brief description of Payroll’s procedures for processing bi-weekly payroll.

Any additional questions or concerns can be routed to the Payroll Department via email at Payroll@mohave.gov.

2024 Mohave County Payroll Calendar

Payroll Direct Deposit

Electronic funds (pay checks) are deposited directly into your bank account rather than through a paper check. Only one account can be designated or direct deposit.

Bereavement Leave

Bereavement leave is paid leave available for active benefit eligible employees to attend services and handle matters after the loss of an immediate family member of the employee. Immediate family members are defined as spouse, mother, father, child, stepchild, brother, sister, father-in-law, mother-in-law, grandparents of an employee or grandparents of an employee’s spouse. Please refer to Personnel Policy and Procedures Section 3.3 for further details. 

Paid Time Off (PTO) - Vacation/Sick Time

• PTO is a combination of sick and vacation time. 
• Annual PTO carry over is capped at 300 hours per year.
• PTO payout upon County separation is capped at 300 hours.
• PTO payout will not be received if you separate from the County before your original probationary period of 6 months.
• Those who have an initial probationary period of one (1) year will follow the same 6-month rule as above.
• Newly hired full-time employees will be front loaded 39 hours of PTO on the date of hire. Newly hired part-time employees  will be front loaded 19.5 hours of PTO on the date of hire.
• Accrual of PTO hours will begin on the 7th pay period after hire date.

10 paid holidays per year (shown in the calendar)

1 “Floating” holiday as described in the illustration

The additional holiday must be scheduled with your Department head/Supervisor to maintain adequate staffing coverage to remain open to the public. If it is not possible to schedule an employee due to an emergency or usual circumstance, please refer to Mohave County Personnel Policies and Procedures Section 2.6.B.

HOLIDAY SCHEDULE-CALENDAR YEAR 2024

THE FOLLOWING DAYS SHALL BE OBSERVED HOLIDAYS 

Mohave County recognizes ten (10*) paid Holidays per year with an additional holiday, known as Floating Holiday, wherein employees may request to be scheduled off and receive holiday pay for:  

The day after Thanksgiving, Friday, November 29, 2024 

OR 

The day preceding the Christmas Day Holiday, Tuesday, December 24, 2024 will be treated as the Floating Holiday. 

OR 

The day preceding the New Year’s Holiday, Tuesday, December 31, 2024 will be treated as the Floating Holiday.  

*Please refer to Mohave County Personnel Policies and Procedures Section 2.6 & section C

You will have 14 days from the initial e-mail to complete your cyber training. 

The email will be coming from: notifications@securityiq-notifications.com and will look like the screenshot of the email below:

When you click the link, you will be taken to your web browser where you may need to login to your Azure AD account which is the same user ID and password that you use to login to your PC. If you need assistance, please contact Technical Services by dialing:

Ext 4357, 928-753-0740

or

by sending an email to “Help Desk” via Outlook. 

You can access the training at any time by navigating to: 
https://www.mohave.gov/ and select the Employees link at the bottom of the page then select Cyber Security Training Platform. Your training dashboard will look like this screenshot. Please be on the lookout for these emails to complete your training. You will be required to complete this training once every calendar year going forward.